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| Land Use Questions and Answers on Zoning Administrator |
| Have a question on land use, planning, and zoning? Please email it to: schindl9@msu.edu . Please tell me what county you are from. |
| A large part of Extension's service is to respond to email questions on land use, planning, and zoning. This page contains questions which are among the more common ones received. The questions and answers here are compiled from those I have received/responded to, and those I have participated in discussion with on the Michigan Society of Planning discussion board. | The materials here, are written for the specifics of planning and land use law in Michigan. | Please send your comments and suggestions to me, to make these pages a better service for you. Send to schindl9@msu.edu . |
| Topic | Question | Answer |
| What Zoning Applies for a Particular Zoning Permit Application. | Which zoning ordinance is used when one applies for
a zoning permit? The ordinance in effect on the date the zoning application
is received (and found complete), or the just adopted new zoning ordinance
which took effect prior to the permit being approved. Our consulting planner
says follow the new ordinance. Our local government attorney says follow
the existing ordinance. (May 15, 2006) |
This response is broken
down into a number of parts: 1. Best answer I'm going to be able to give you 2. On the more practical side, give this some thought 3. Some other quips from various zoning cases 4 .Responses from others in the MSUE Land Use team 1. Best answer I'm going to be able
to give you: |
| Taking Minutes | The Chair of our Planning Commission does not want the zoning administrator to take the minutes at the meeting and has spoken to the City Manager who said that the City was not going to pay for additional staff. The Chair felt the zoning administrator could effect the outcome in some way by handing out the applications and taking the minutes. | He does have one good point.
It may be poor policy to have the same staff person that is also responsible
to present a staff report, and to defend his actions as a zoning administrator,
also be the one to take minutes. The main reason for this is it is not possible for most people to write (take notes) while at the same time they talk. Thus, minutes often do not reflect what was said, but rather an after-the-fact dissertation on what they wished, should have, or meant to say. This happens subconsciously, and may not even be by intent. Another staff person (office secretary who gets Friday afternoon off in return for the evening meeting) is a better system. Also, a perceived conflict can be a part of a problem. Regardless who takes minutes, there should still be an elected secretary (from the Planning Commission or Appeals Board appointed membership) who would be responsible to review and proofread the minutes taken. The elected secretary would have unquestioned final say on what the minutes say. The proofreading would have to take place within the open meeting act deadline for the minutes to be done. The elected secretary would sign the minutes when produced with what ever changes that person wants. This gives you a situation where one person (staff) has the duty to transcribe/compose, and the appointed official (elected secretary) gets final say and approval of the version of the minutes which then are presented at the next meeting for approval at the next meeting. ---Kurt H. Schindler |
| Back-up Zoning Administrator | I am interested in what any smaller communities
(less than 2,000 population) do for a back-up Zoning Administrator in
case the primary Zoning Administrator is either part-time, ill, on vacation,
etc (i.e. anything that might involve an absence of two weeks).
My Planning Commission is interested in how other communities address
this. (May 7, 2002) |
Three options: (1) Have a reciprocal agreement with another municipality, so each municipality's zoning administrator fills in for the other when the other is on vacation, sick, has a conflict of interest, or the position is vacant. (2) Have a deputy zoning administrator on the village's staff (volunteer, etc.) (3) Zoning language which reads: ( Section 8202.C.: Interim Administrator. In the event of the resignation, death, disability, vacation or disqualification of the administrator, the __________[e.g. secretary of the Planning Commission]__ shall serve as interim administrator until a new administrator shall be appointed by the Township Board, or the existing administrator again assumes his duties. ) ---Kurt H. Schindler |
| Coordination with Construction Code | I am in need of documentation that explains - no building permit can be issued without zoning approval first. | State Construction
Code is provided in section 4 of P.A. 230 of 1972, as amended, (being
the State Construction Code Act of 1972, M.C.L. 125.1501 et seq.)
(M.C.L. 125.1504). "If the [building permit] application conforms to this act, the code, and the requirements of other applicable laws and ordinances, the enforcing agency shall approve the application and issue a building permit to the applicant." Section 11(1) of P.A. 230 of 1972, as amended, (being the State Construction Code Act of 1972, M.C.L. 125.1511(1)). ---Kurt H. Schindler |
| Enforcement Use of Site Plans Follow up Inspections |
The Michigan Department of
Transportation (MDOT) has built an office building in a township (but
has not moved in yet). The site has two driveways and a parking
area and is located between a small 1/2 to 1 acre wetland and a county
drain. The original site plan called for most of the parking to be between the building and the drain, but it appears that the parking lot was actually constructed on the other side of the building near the wetland. Because of the changed location of the parking lot, their is concern about the second driveway. The drainage from this second driveway goes through an "asphalt ditch" directly into the wetland. What can the township can do to protect the wetland and/or prevent similar things in the future. (could they make MDOT remove the second driveway?) (June 11, 2002) |
This will be a multi-faceted
answer. Further, the issues will be made even more complicated because
it is a state agency which may try to bluff the township into thinking
they are not subject to zoning. For construction of a building,
etc, MDOT is subject to local zoning. Most my comments are more in the form of questions, but answering them may help the township official. When the permit for the MDOT building was built, was a site plan required? Was the site plan approved as part of the permit approval process? Does the site plan approval include review for storm water draining (runoff from the parking lot) and how the discharge is retained/handled? Does the township zoning administrator have a regular routine of follow up inspections to make sure construction proceeds as shown on the site plan? (So that transgressions are caught before the project is all done.) If there is an approved site plan, and one can clearly document the site plan was not followed, then enforcement should not be difficult, if the local officials are willing to commit the resources (money) and political will to do so. ----Kurt H. Schindler |
| If you Disagree With a Decision | We've tried everything to convince our
township they made a wrong decision. Its the third month of going
to meetings with petitions and voicing our opinions. The zoning administrator
and the Board of Trustees have done nothing, not even contacting the owners
or requesting to look at the site. (March 31, 2003) |
If you disagree
with an administrative decision concerning the zoning ordinance, your
recourse is to file a "demand for an appeal". This brings the issue
to the appeals board which has the job to rule on if the administrative
decision was done properly or not. See pamphlets on
Appeals & Variances: How to Participate in the Zoning Process
and other material on a
web page on influencing zoning . After the appeal board
has ruled, and you are still not happy, then your course of action is
to go to circuit court. Consulting with an attorney would be wise.
----Kurt H. Schindler |
| Schindler's Land Use Page: Land Use Page | Education catalog | Schedule of programs| Pamphlets |for people who are not members of local boards | questions and answers | land use links | Old Stuff | Indicia, disclaimer, etc. | |||||||||
| 2001 Planning & Zoning Amendments | 2004 Land Use Legislation | 2006 Michigan Zoning Enabling Act | 2008 Michigan Planning Enabling Act |Kurt Schindler | |||||||||
| Kurt H. Schindler, Regional Land Use Educator, MSU Extension, Wexford County; 401 N. Lake Street, Cadillac, Michigan 49601 | (231)779-9480 |schindl9@msu.edu | fax(231)779-9105 | Map to office | |||||||||
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